Privacy Notice

Newman Administration is an independent administrative support business based in the Isle of Man.

For the purposes of applicable data-protection legislation, Newman Administration is responsible for the personal information it collects and uses for its own business purposes.

Business name: Newman Consulting Ltd, trading as Newman Administration

If you have any questions about how your personal information is handled, please contact Newman Administration using the contact form on this website.

Depending on how you interact with Newman Administration, we may collect some or all of the following information:

Contact and enquiry information

• Name
• Business name
• Email address
• Telephone number
• Information you provide through the website contact form
• Details of your enquiry and the administrative support you require

Client information

If you become a client, we may also collect:

• Business contact details
• Correspondence and communications
• Information relating to the services requested
• Information contained within documents provided to us
• Information required for invoicing and payment
• Records of work undertaken
• Information required to manage our business relationship

Technical information

When you visit our website, certain technical information may be collected automatically by the website or its hosting and service providers. This may include information such as:

• IP address
• Browser type
• Device information
• Website usage information
• Pages visited
• Date and time of visits

The exact information collected will depend on the website hosting, analytics and other technical services used by Newman Administration.

We may collect personal information:

• When you complete the contact form on our website
• When you contact us by email
• When you contact us by telephone
• When you enquire about our services
• When you become a client
• During the provision of administrative services
• When you provide information or documents to us
• When we communicate with you about our services
• Through our website or associated technical services

We may also receive personal information from a client where it is necessary to provide the services they have instructed us to carry out.

We may use personal information for the following purposes:

• Responding to enquiries
• Discussing and assessing service requirements
• Providing administrative services
• Communicating with clients
• Managing client relationships
• Preparing quotations or agreements
• Preparing and issuing invoices
• Processing and recording payments
• Maintaining business and financial records
• Managing appointments and meetings where requested
• Maintaining appropriate business records
• Dealing with complaints or queries
• Protecting our business and systems
• Complying with legal and regulatory obligations
• Preventing fraud, misuse or unlawful activity
• Improving our website and services where appropriate

We will only use personal information for purposes that are lawful and appropriate.

Depending on the circumstances, we may process personal information using one or more of the following lawful bases:

Contract

Where processing is necessary to enter into or perform a contract with you, such as providing administrative services or managing an agreed client relationship.

Legitimate interests

Where processing is necessary for legitimate business purposes and those interests are not overridden by your rights and interests.

This may include responding to business enquiries, managing our client relationships, maintaining business records and operating and improving our business.

Legal obligation

Where we are required to process or retain information to comply with a legal or regulatory obligation, such as financial and accounting record-keeping requirements.

Consent

Where consent is the appropriate legal basis, we will request it where required.

Where processing is based on consent, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing that took place before consent was withdrawn.

In the course of providing administrative services, a client may provide us with personal information relating to other individuals, such as customers, employees, suppliers, meeting attendees or other contacts.

Where Newman Administration processes such information on behalf of a client, the client will generally remain the data controller and Newman Administration will generally act as the data processor.

In these circumstances, we will process the information only for the purposes and in accordance with the instructions provided by the client, subject to applicable law.

Where appropriate, additional data-processing terms may be agreed between Newman Administration and the client.

The client is responsible for ensuring that it has the appropriate authority and lawful basis to provide personal information to Newman Administration for processing.

Administrative work may sometimes involve information that is more sensitive in nature.

Newman Administration does not actively seek sensitive personal information unless it is necessary for an agreed service.

Where a client instructs Newman Administration to process special category or otherwise sensitive personal information, appropriate arrangements and safeguards will be considered before the work begins.

Clients should not provide sensitive personal information unless it is reasonably necessary for the agreed service.

We will not sell personal information.

Personal information may be shared where reasonably necessary for the purposes described in this Privacy Notice.

This may include sharing information with:

• Service providers used to operate the business
• Website hosting providers
• Email and communication providers
• Cloud storage or file-sharing providers
• Accounting or invoicing software providers
• Payment service providers
• IT and security service providers
• Professional advisers where necessary
• Government bodies, regulators or law-enforcement authorities where legally required

Where third-party service providers process personal information on our behalf, we will take reasonable steps to ensure that appropriate data-protection and security arrangements are in place.

Some software, cloud services or other technology providers used by Newman Administration may process or store information outside the Isle of Man.

Where personal information is transferred outside the applicable data-protection jurisdiction, appropriate safeguards will be considered and used where required by applicable law.

Newman Administration is a remote business and takes reasonable technical and organisational measures to protect personal information.

These measures may include:

• Password protection
• Device security
• Appropriate software updates
• Secure internet connections
• Access controls
• Use of reputable cloud and software providers
• Limiting access to information to what is reasonably required
• Secure disposal or deletion of information when no longer required

No method of transmitting or storing information electronically can be guaranteed to be completely secure. However, reasonable steps will be taken to protect information against unauthorised access, loss, misuse, alteration or disclosure.

We will only keep personal information for as long as it is reasonably necessary for the purposes for which it was collected, including where necessary to:

• Provide our services
• Maintain appropriate business records
• Resolve disputes or complaints
• Meet legal, accounting or regulatory requirements
• Establish, exercise or defend legal claims

Different types of information may therefore be retained for different periods.

When personal information is no longer required, it will be securely deleted or otherwise disposed of where reasonably practicable.

Depending on the circumstances and the applicable legal basis for processing, you may have rights including:

• The right to access the personal information we hold about you
• The right to rectification of inaccurate or incomplete information
• The right to erasure of personal information in certain circumstances
• The right to restriction of processing in certain circumstances
• The right to object to certain types of processing
• The right to data portability in certain circumstances
• The right to withdraw consent where processing is based on consent

These rights are not absolute and may be subject to legal conditions or exemptions.

For example, information may need to be retained where there is a legal or regulatory requirement to do so.

If you wish to exercise any of your data-protection rights, or have a question about how your information is being handled, please contact Newman Administration using the contact form on this website.

Please provide enough information to allow us to identify you and understand your request.

We will deal with valid requests in accordance with applicable data-protection legislation.

Our website may use cookies or similar technologies.

Cookies may be used for purposes such as:

• Essential website functionality
• Website security
• Understanding how visitors use the website
• Improving website performance

The exact cookies used will depend on the website platform, hosting provider and any analytics or other services installed on the website.

Where consent is required for particular cookies or similar technologies, appropriate consent mechanisms will be provided.

Our website may contain links to third-party websites.

Newman Administration is not responsible for the privacy practices, security or content of third-party websites.

You should review the privacy notice of any third-party website you visit.

Newman Administration's website and services are intended for businesses and are not directed towards children.

We do not knowingly collect children's personal information through the website for marketing or similar purposes.

If Newman Administration becomes aware of a personal data breach, we will assess the incident and take appropriate steps in accordance with applicable data-protection requirements.

Where notification to a client, affected individual or the Information Commissioner is required, the appropriate notification will be made in accordance with applicable law.

Where Newman Administration is acting as a processor on behalf of a client, any relevant breach will be dealt with in accordance with the applicable contractual and legal requirements.

This Privacy Notice may be updated from time to time to reflect changes to our business, website, services, technology or legal requirements.

The latest version will be made available on the Newman Administration website.

Last updated: Wednesday 23 September 2026

If you have concerns about the way Newman Administration has handled your personal information, please contact us first using the details above.

We will make reasonable efforts to investigate and resolve your concerns.

You also have the right to complain to the Information Commissioner for the Isle of Man, which is the independent supervisory authority responsible for information rights and data-protection compliance on the Island.